Status-driven workflow
Reported, drafted, sent, cure period, cured, escalated, fined, and closed states.
Violations
Track violation notices without losing the paper trail.
Move from reported issues to drafted notices, cure periods, fines, and closure with clear board-controlled steps.
- SmartFlow AI can draft notice text, not send it.
- Linked charges are explicit board-admin actions.
- Photos and comments stay attached to the record.
Self-managed HOA focus
14-day trial
Board-approved AI drafts
What changes
Built around practical board work.
SmartFlow HOA keeps the workflow clear, board-friendly, and grounded in what volunteer teams need to get done before the next meeting or handoff.
Explicit board actions
Fines and official notices require board approval.
History by association
Every tenant-owned violation record is scoped to the active association.
Launch path
Start with the core board workflow, then publish when ready.
Each SmartFlow HOA page is connected to the same practical setup path: residents, dues, documents, website content, requests, and board activity.
Bring the roster together
Add units, residents, board roles, and the basic association profile.
Set dues and records
Prepare recurring assessments, documents, folders, and resident-facing resources.
Move requests into workflow
Track maintenance, violations, ARC reviews, comments, photos, and decisions.
Review before launch
Preview the website, check launch readiness, and connect the community domain when approved.
Board control
SmartFlow AI supports the workflow without taking official actions.
SmartFlow AI can help draft notices, summarize requests, improve website copy, and guide board workflows.
AI suggestions are drafts. Board members approve all official actions.
Can help draft
Use AI help for first-pass notices, summaries, website copy, and workflow explanations.
Cannot approve
SmartFlow AI cannot approve or deny requests, publish pages, send official notices, or change domains.
Cannot change money
SmartFlow AI cannot charge, refund, change billing, change plans, or alter Stripe settings.
Related workflows
Keep exploring the SmartFlow HOA funnel.
These pages help boards compare workflow fit before starting a trial.
SmartFlow HOA
Ready to see the workflow with your own community details?
Start a 14-day trial, choose the plan that matches your unit count, and build the first board workspace.