Features
HOA work should not live in five disconnected tools.
SmartFlow HOA gives self-managed boards one practical workspace for dues, resident access, documents, requests, community websites, communications, and AI-assisted board workflows.
Board workflow
One operating hub
Owners can review balances, payment links, receipts, and recurring assessments.
Residents sign into a portal scoped to their role, unit, documents, requests, and balances.
Requests, notices, documents, decisions, and activity history stay searchable for handoff.
Ask SmartFlow AI
Useful AI help without handing over board decisions.
SmartFlow AI can help draft notices, summarize requests, improve website copy, and guide board workflows.
SmartFlow AI
Draft mode
Board prompt
Summarize this maintenance request for the next board meeting and draft a resident reply.
Suggested draft
Request summary, board next steps, and a clear resident response are ready for board review.
AI suggestions are drafts. Board members approve all official actions.
Operating areas
Designed around what self-managed boards actually repeat.
Each area solves a recurring HOA job and connects back to the resident, unit, document, request, payment, or board activity record that matters later.
Collect assessments without rebuilding the spreadsheet every month.
Recurring assessments, online payment links, receipts, resident balances, and board-facing fee history.
Launch a public HOA website residents can actually use.
Templates for neighborhoods, condos, townhomes, 55+ communities, lake associations, resorts, and small HOAs.
Give each resident the right access without duplicating the roster.
Owner, renter, board, and helper access can stay tied to units, requests, dues, and protected records.
Stop hunting through old email attachments and shared folders.
Folders, visibility controls, private files, public website documents, board records, and import guidance.
Track resident issues from intake to outcome with a paper trail.
Maintenance requests, violation status, architecture reviews, comments, photos, notices, and audit history.
Prepare clear board communications before anything official is sent.
Draft, preview, schedule, and send resident updates while keeping approval and activity history visible.
Why boards stay
The value is in the connections.
SmartFlow HOA is useful because dues, documents, owners, renters, requests, website content, communications, and board activity are part of the same workflow.
Start the workflow
Try the features with your own community setup.
Start the 14-day trial, choose the right plan by unit count, and begin with dues, documents, website, and requests.