Architectural requests
HOA ARC request software for architectural review workflows
Move architectural requests out of scattered emails by keeping owner submissions, attachments, review status, comments, decisions, and history connected to the right unit and board workflow.
Direct answer
What is HOA ARC request software?
HOA ARC request software helps boards collect and track architectural change requests, photos, documents, comments, review status, decisions, and board notes. The software should preserve the request history while the board or architectural committee remains responsible for reviewing the governing documents and making official decisions.
Architectural requests
Intake: owner request, description, photos, and attachments
Owners can submit the details the board needs to begin review. The request stays connected to the unit and the resident record.
Project description, requested change, and location details.
Photos or supporting documents where the board requests them.
Unit and owner context for cleaner review history.
Architectural requests
Review status and board or committee notes
ARC work needs clear status, not scattered email threads. SmartFlow HOA helps the board track whether a request is submitted, under review, needs more information, approved, denied, or closed.
Keep review notes and status updates in one request record.
Use needs-more-information outcomes when the board cannot decide yet.
Preserve decision history for future board members.
Architectural requests
AI draft assistance without AI approvals
SmartFlow AI can help draft response language or summarize a request for board review, but it cannot approve, deny, or interpret governing documents as counsel.
Boards and committees remain responsible for official decisions.
Legal review remains with qualified advisors where needed.
Resident communications should be reviewed before official use.
Questions
Common questions.
What does ARC mean in an HOA?
ARC usually refers to an architectural review committee or architectural review process for exterior changes and similar community standards.
Can owners submit architectural requests online?
Yes. Owner-linked residents can submit ARC requests through the resident portal workflow.
Can SmartFlow HOA approve ARC requests automatically?
No. ARC approvals and denials remain board or committee decisions.
Can photos and documents be attached?
SmartFlow HOA supports request details and supporting records so boards can keep review history together.
Can the board track decisions?
Yes. Status, notes, and outcomes stay connected to the request record.
Does SmartFlow HOA provide legal review of governing documents?
No. Boards should review governing documents and consult qualified professionals where needed.
Related workflows
Next pages to review.
These links help boards move from research to a practical setup path.
SmartFlow HOA
Ready to organize the board workflow in one place?
Start with the roster, dues, documents, website, resident requests, and board-approved AI drafts.